Charter Bus Prices: How to Calculate Your Providence Bus Rental Costs
At Providence Charter Bus Service, we know that price is one of the most important factors when finding a charter bus rental in Providence. While you’ll have to contact our 24-hour reservation team at (401) 267-9599 for an exact quote, we’ve created a helpful pricing guide that can give you a rough estimate on the price of a charter bus rental in Providence.
| Bus Type | Per Hour | Per Day | Per Mile |
|---|---|---|---|
| Charter Bus | $160 – $230 | $1,620 – $2,100 | $5.75 – $7.20 |
| Minibus | $145 – $200 | $1,500 – $1,920 | $5.00 – $7.00 |
*The rates listed above are estimates. Prices will vary depending on trip specifications and seasonality.
**Daily rentals require a 5-hour minimum. Mile overages on daily rentals may incur extra charges.
Providence Charter Bus Pricing Factors
While the table above can give a general idea on the cost of a charter bus rental, there are a number of other factors that go into determining your final quote for a bus rental in Providence. For example, if your Providence charter bus is rented by the hour, there is a 5-hour minimum rental period to keep in mind. Our 24/7 reservation specialists are trained to help break down every aspect of your charter bus quote and will work with you to find the best match for your group’s needs and budget when you call at (401) 267-9599.
Below are some of the key pricing factors to consider when booking a Providence charter bus rental:
● Travel dates: Due to less availability, your charter bus will cost more if you book during the busy season. Providence charter buses can be more expensive during peak seasons like summer or school graduations, during large events and festivals, and around major holidays like Thanksgiving or Christmas.
● Travel duration and distance: Long-distance and multi-day trips have a higher cost than short and local trips. If you are planning a multi-day trip, you will also need to budget for hotel accommodations for your driver, which are not included in the cost of your rental. Many hotels will offer a discounted or free room for your charter bus driver with your hotel block, so be sure to check with them about your available options.
● Destinations: If you have numerous stops on your itinerary, or are traveling to locations outside of Providence, this can impact the cost of your charter bus by adding extra mileage or hours traveled to your quote.
● Passenger count: The number of people in your group determines which type of charter bus rental you end up renting. Smaller buses are rented at a cheaper rate than full-size charter buses, which is why it’s important to have an accurate passenger count when you secure your reservation. If your passenger count changes, we can make adjustments to your booking up to two weeks prior to your trip date.
● Booking time: We recommend calling at least six months in advance to reserve your Providence bus rental. Renting further in advance can help you get the best rate, especially if you are traveling during the busy season or around holidays.
When you call our team at (401) 267-9599, we can provide you with a free, no-obligation quote in minutes for your charter bus in Providence. Just be sure to provide as many details as possible about your passenger count, itinerary, trip destinations, and amenity needs so we can give you the most accurate quote possible with no hidden fees or surprises.
The following is included in your Providence bus rental cost:
● The hourly or daily cost of your rental
● A professional charter bus driver
● Fuel costs
● Full-coverage insurance
The following is NOT included in your Providence bus rental cost:
● Parking and tolls outside of our control
● Lodging for your driver during multi-day trips
● A tip for your driver***
***Tips are not required, but are strongly encouraged as a way to thank your driver for a job well done. If you would like to tip your driver, we recommend a cash tip equal to 5-10% of the cost of your bus rental.
Check out some real-life examples of trips in Providence and their price breakdowns below to help illustrate what goes into your Providence charter bus rental cost. When you’re ready to book, give us a call anytime, 24/7/365, at (401) 267-9599 for a free, personalized bus rental quote for your group bus trip.
The School Field Trip to Providence Children’s Museum
An elementary school teacher is organizing a school field trip bus rental to Providence Children’s Museum for her second grade class. She needs transportation for 20 students, 4 chaperones, and herself, for a total of 25 passengers. They will leave the school at 9am, explore the museum, and return to the school at 2pm. They also need a bus rental with ADA-accessible features for one student who is in a wheelchair.
A reservation representative from Providence Charter Bus Service connects her with a 25-passenger minibus for a six-hour rental period. Her reservation agent also ensures that this is an ADA-compliant bus rental with features like a wheelchair lift and extended aisle space at no extra cost to the school. Her Providence bus rental cost comes to $1,020 for this safe and reliable transportation solution.
The Wedding at Alpine Country Club
A couple is planning their dream wedding at Alpine Country Club and wants to provide wedding transportation for their 100 guests since it is a little far from the hotel where everyone is staying. Their hotel is 20 minutes from the venue, and the wedding festivities go from 5:30-11pm, so the couple decides to book transportation services from 4:30pm-midnight, ensuring everyone has a safe ride back at the end of the night.
After chatting with a rental specialist, they are matched with two 56-passenger charter buses at $1,700 each, for a total of $3,400. The couple also budgets a 7% tip of $238 to be split between the two charter bus drivers as a thank you for a job well done.
Employee Transportation to the Rhode Island Convention Center
A small start-up is sending its executive team to an industry event at The Rhode Island Convention Center. After a few of the employees express concern about traffic and parking, the company decides to book a last-minute employee shuttle to and from the conference and their office in Pawtucket. The company needs an efficient transportation solution for 15 employees to this three-day event.
The company’s event coordinator calls our 24/7 team and explains their trip details, as well as requesting a vehicle with WiFi, outlets for charging devices, and TV screens so the executives can review plans for the day while en-route to the conference. Our team quickly matches them with an 18-passenger minibus complete with all of the requested amenities. At $1,600 per day, the event coordinator is quoted $4,800 for this last-minute transportation solution. After budgeting for an additional 5% tip, the company will pay $5,040, which is easily subtracted from their events budget.
Away Game Transportation to Boston
A college baseball team needs sporting event transportation to an away game in Philadelphia. This will be a 4-day trip with 35 players and 6 members of the coaching staff. The group also needs ample undercarriage storage space for all of their luggage, gear, and equipment.
The head coach contacts the experts at Providence Charter Bus Service, who are able to connect him with a safe and reliable full-size charter bus rental at $1,620 a day, for a total of $6,480. The coach also knows that this quote does not include hotel accommodations for the driver, and will contact the team’s hotel in Philadelphia to arrange a room for their charter bus driver.
Ready to get started with your free, no-obligation quote? Give us a call at (401) 267-9599 and get connected with your ideal bus rental in Providence today!